Workshop facilitation is the responsibility of the team leader, manager or expert who plays the role of a facilitator. The Facilitation Skills for Trainers workshop is built around the client’s desired length of the training session, current skill level of the facilitators, and topics most … And by making it obvious that the same rules will apply even after the workshop, it’ll be much easier to to get engagement in the digital world. Boring, I know—but you’ll want to take a moment at the beginning of the workshop to set some ground rules and go over the logistics: Where the bathrooms are, what time there’ll be breaks, and what the rules of engagement during the day will be. A short activity to run early in a program focused on sharing fears, anxieties and uncertainties related to the program theme. This is a great facilitation technique to answer open questions of trainees with a "What if" learning style. In addition, anyone tasked with facilitating a workshop or group meeting will also find the techniques in this course applicable to a wide range of scenarios. The best and most meaningful knowledge is usually created by people together. Just remember that what you have planned may not be what the workshop participants need the most, and when that’s the case, you’re better off staying open to their needs. There is very little facilitation involved as it is easy for people to grasp what they have to do and why they are doing it. However, it’s also important to note that the rules of engagement shouldn’t just be limited to the physical environment. . Remember to have good night’s sleep the night before the workshop because as a facilitator, you’re going to need all the energy and focus you can get. 1. If you stand up and talk for three hours, you're just giving a lecture – not facilitating a workshop. A team-building activity in which groups must work together to build a structure out of LEGO, but each individual has a secret “assignment” which makes the collaborative process more challenging. This blog post is specifically aimed at people who are either: a) new to facilitation and find themselves in the position of developing a workshop for the first time, or b) already have facilitation experience but are still on a quest to perfect their facilitation techniques. If you’d like to take your workshops to new heights, start your free. In summary, strong facilitation is the key to holding successful process mapping sessions. Voila! Lots of tips and techniques for existing or would-be facilitators. Ideas and solutions are sifted in rapid fashion. Traditionally, the facilitator would be in charge of documenting the findings from the workshop. Tallinn, Estonia While facilitating a workshop is by no means an easy feat, even an inexperienced facilitator can get great results by following these 18 simple steps. Facilitation seems to be an easy task at first sight, but if you have tried it even once, you know being average is easy; being great is a big challenge. That way, the participants will have had time to reflect upon how everything has tied together, and they’ll be in a better position to judge whether or not the process has been successful. Definition: Workshop facilitation is the act of providing unobtrusive, objective guidance to a group in order to collaboratively progress towards a goal. After instruction in game theory and design strategy, participants will put theory into practice, first using the Collaborative Game Design Canvas™ to analyze an existing game and then using it to design their own games. Participatory Facilitation Techniques 2 Technique How to apply in meetings Card Sorting is a way of gathering and organizing ideas that draws on the knowledge of the whole group. ISBN: 0273707876. ©2018 TrainedOn OÜ They are useful to aid idea generation, raise energy and help make group decisions. Not only does that reduce participant commitment but it also increases the odds of misinterpretation. "This group facilitation online workshop was very easy to follow, well-presented, and taught me a variety of new, creative ways to present a topic and engage my listeners. With this method trainees can: Some features unfortunately do not work as intended on Internet Explorer. How to Run a Great Workshop: The Complete Guide to Designing and Running Brilliant Workshops and Meetings, Nikki Highmore Sims, 2006. Voolu tn 20a, Tallinn, 10918 When people want to develop new ideas, they most often think out of the box in the brainstorming or divergent phase. Workshop Facilitation Learn effective techniques for making high quality, team based decisions in short timescales. If the answer is. It requires a certain level of facilitation skills which can be enhanced by mastering the use of Workshop Facilitation Techniques. If the answer is yes, well done! And now that the intensive, social phase of the process is over, you’ll want follow up with your original plan and to keep people engaged by sending them reminders and mini-activations that help them stay focused. A core competence of a facilitator is to ask good questions. Put a A4 paper with the word agree on one side of the room and another one with disagree on the other side. If you’d like to take your workshops to new heights, start your free, 30-day Howspace trial today! Just remember that what you have planned may not be what the workshop participants need the most, and when that’s the case, you’re better off staying open to their needs. Workshop Facilitation Techniques musicbaby81. And remember: this part is crucial because it’s where most of the actual work happens. As an Agile Coach, you frequently encounter situations which demand quick thinking to get things moving in the right direction. A skilled facilitator fost… 1-day facilitation masterclass: creating your own techniques The one-day class is fast-paced and team-oriented. When the workshop is nearing its end, it’s time for the participants to. Before you turn off the lights and let everyone go home, it’s time to get back to your yes or no question: Did you, or did you not achieve the goal you’d set for the workshops? Facilitation Skills Workshop. openness, honesty, and authenticity are the most important qualities of a skillful facilitator. There are 2 variations of this icebreaker. At Howspace, we’re always talking about “working beyond workshops.” In fact, we often look at workshops as three-week processes, rather than one-off occurrences. The latter refers to interacting with the participants during a usability test or some other research activity involving users.) Learning Outcomes Our aim is to add value to you and your organisation by giving you practical skills in workshop facilitation. That’s why I would highly recommend setting all workshop participants up with the tool before the work starts.. The goal is a visual manifestation of both the purpose and culture that can be put up in the team's work space. The How-Now-Wow matrix is an idea selection tool that breaks the creadox by forcing people to weigh each idea on 2 parameters. Most importantly, participants own the ideas, so follow-up and implementation is simplified. Instead, we should adopt the same approach to each other regardless of whether we’re interacting in person or through a digital platform. 1. Instead, you should encourage the participants to document progress in their own personal style. As a facilitator, you can reach out to the participants and try to gauge whether or not they know what they’re doing next and why they’re doing it. Facilitation and the co-generation of knowledge. It emphasizes group communication, leadership dynamics, conflict, cooperation, patience and problem solving strategy. Facilitation: how you’ll handle the day to make it productive and ensure participation from everyone there. This workshop facilitation and design program launched at Dartmouth is for people who lead workshops or discussions and need to teach, facilitate, engage, and get results with a group. Once the lower levels of Maslow’s hierarchy of needs have been taken care of, the workshop participants will be able to focus on more important things. Over time I have found few techniques which come out handy and always keep these in my playbook in case need arise. Creating group exercises is different for each workshop. This is an essential process designed to help teams define their purpose (why they exist) and their culture (how they work together to achieve that purpose). Let’s start with the definition of facilitation. 1-day facilitation masterclass: creating your own techniques The one-day class is fast-paced and team-oriented. Paulo Caroli. The facilitator guides a discussion of the topics laid out in the meeting agenda, with the purpose of moving the team towards a common goal. A creative facilitation technique to generate and evaluate ideas. Explore the activities of preparing a workshop. Group Facilitation Techniques and Methods. Facilitation techniques described in the Facilitation Tools for Meeting and Workshops toolkit by Seeds for Change. Workshop Facilitation Techniques Develor multisite > Develor Spain > Portfolio > Workshop Facilitation Techniques Relaciones Sociales Entre Empleados 2013-09 … The facilitator doesn’t need to be an expert in the content - the “what” - of the meeting. However, the goal doesn’t have to be numeric or even a binary. This is a chance for the participants to share what they’re bringing to the table today, what they’re feeling right now, and what kind of mood they’re in. Facilitation Tools & Techniques: Design a better workshop, class, event, or group session with our facilitator tools Everyone needs to participate. That’s why careful preparation is the first step towards facilitating a successful workshop. This blog post is specifically aimed at people who are either: a) new to facilitation and find themselves in the position of developing a workshop for the first time, or b) already have facilitation experience but are still on a quest to perfect their facilitation techniques. That’s why I would highly recommend setting all workshop participants up with the tool before the work starts.. Similar to 25-to-10, each participant reflects on a question and writes one idea on a card or post-it (you can allow people to generate more than one card). But that’s okay. (Workshop facilitation should not be confused with facilitation in user research. Regardless of whose idea it was to organize the workshop in the first place, it’s good to get together with some key stakeholders at this point to make sure that everyone’s on the same page about what you’re trying to achieve. What kinds of exercises and methods are best suited for the task at hand? Progressing in stages makes this practical—from collecting facts about What Happened to making sense of these facts with So What and finally to what actions logically follow with Now What. Is a workshop the right format for the situation? Are they excited about the workshop or did they have a terrible time dropping off their kids in the morning? Because as our CEO Ilkka likes to say, Once everybody is settled in, it’s time to go around the room and complete a. . The activity is like follows: The facilitator will read statement by statement. To get the discussions going, it’s always good to start talking about something you know. Make sure to also remind the participants that the work doesn’t end when the workshop ends. As a facilitator, you can reach out to the participants and try to gauge whether or not they know what they’re doing next and why they’re doing it. We support industry best practice group facilitation techniques with templates that you can customize. Action planning is vital for team success. facilitation techniques, contingency planning and reporting. In the clarification stage, you need to ensure understanding of presented material, or the situation at hand. Some good questions to ask yourself in the planning phase include: With a clear plan of action in mind, it’s time to be brutally honest with yourself. The facilitation compilations we have presented so far put an emphasis on hands-on, immediately implementable facilitation techniques and activities, usually according to … TWENTY WORKSHOP TECHNIQUES (From: The Workshop Project Newsletter,Vol 2, Issue 3, Spring 2001) Workshops are developed with the idea that there are different learning styles and that these learning styles can be accommodated using different facilitation techniques.This article provides examples of techniques to use for a variety of situations. What kind of room and environment would best suit the groups’ needs? Once again, go around the room and have everyone share what they’re taking with them, what they’ve learned, or what they’re going to do next. Before you design and deliver your workshop, learn about the different types of workshop facilitation, such as teaching content, group decision-making, and strategic planning. lecturing and facilitating) - Development of self-critical awareness about personal training/facilitation style Facilitation Tools & Techniques. It’s the little things that will make all the difference. Before the workshop participants arrive to the venue, you can do a lot to create the kind of atmosphere you want. Everyone needs to participate. We can run this 2 day course at your location Virtual enquiry On-site enquiry On-site enquiry Have you ever met a person who is really good at asking the right questions? You can generate better ideas and more of them faster than ever before. Instead, anything that you can track and follow up on will do, just as long as the group has a shared understanding of the target and can agree on whether or not it has been reached afterwards. Here are some workshop facilitation techniques that are often used by facilitators in order to encourage group participation. However, when it comes to convergence, people often end up picking ideas that are most familiar to them. support@sessionlab.com, find the right tool for your next session, The Ultimate Train-the-Trainer Design Guide, Top 10 Free Online Resources for Workshop Activities (2020), imagine themselves using their new knowledge in future and prepare themselves for obstacles. Now that the preparations are over, it’s time to have some fun. One of the major goals of any workshop is effective brainstorming and the equal and free sharing of ideas. The shared progression eliminates most of the misunderstandings that otherwise fuel disagreements about what to do. Would you like to design more interactive and engaging workshops, presentations, and speeches? Will we need any tools, equipment, or materials? The one last thing that you’ll want to do is to remind everyone what’s expected of them after the workshop. hbspt.cta._relativeUrls=true;hbspt.cta.load(2895965, '6f68af19-ce31-4055-8515-a659afd59bce', {}); The number of virtual events is growing at a pace, especially because of the 2020 restrictions and challenges associated with organizing physical events. Especially if the participants are unfamiliar to each other, it’s a good idea to take some time in the beginning of the day to build trust and share some personal information or anecdotes. It’s amazing (and not surprising) that a 10 minute coffee break can recharge the energy in the room. 6-Techniques for Virtual Brainstorming, Voting, Feedback, and Energizers In face-to-face meetings, one way we get engagement is doing activities like brainstorming and sticky voting. Whether you’re acting as an external consultant or organizing an in-house workshop, the very first thing you should do is to focus on the people. Participants' Learning Objectives. Learn various facilitation techniques, including when and how to use them for best effect. Sure, the purpose of the meeting or the topic of a workshop comes … The stinky fish is a metaphor for "that thing that you carry around but don’t like to talk about; but the longer you hide it, the stinkier it gets." Once you understand who will be attending the workshop, it’s time to roll up your sleeves and make sure that you have a crystal clear idea of its purpose. This paper begins by explaining the basic theory of facilitation, including the role of the facilitator and the range of available facilitation styles across the facilitation spectrum. Before you turn off the lights and let everyone go home, it’s time to get back to your yes or no question: Did you, or did you not achieve the goal you’d set for the workshops? You’ll never know unless you ask. The World Café Workshop, Meeting and Facilitation Method and Principles. 1. Questions that help others gain insight? Practical exercises If your workshop is about practical things (like how to do a news release or wire up a solar panel) then make sure to add enough time for people to try out their new skills. Who Will Benefit from the Class. It helps you to quickly and efficiently tailor processes and content to individual clients, and engage large organizations through seamless one-click participation on any device. Definition: Workshop facilitation is the act of providing unobtrusive, objective guidance to a group in order to collaboratively progress towards a goal. Workshop facilitation skills have never been more important for Business Analysts and IT professionals. After all, a workshop is rarely just a workshop. Three distinct styles are considered: directive, collaborative, and supportive. It’s done in an intuitive and rapid way to encourage participants to follow their intuitive feeling rather than over-thinking and finding the “correct” values. Develor multisite > DEVELOR > Portfolio > Workshop Facilitation Techniques. While getting everyone on the same page is a good start, you’ll also want to be able to measure the success of the workshop afterwards. The Team Canvas is Business Model Canvas for teamwork. If you want to improve your facilitation skills and lead better meetings, try these 10 facilitation techniques. You can tap the know-how and imagination that is distributed widely in places not known in advance. However, facilitation is never an easy task. And the easiest way to do that is through personal introductions, since people love talking about themselves. Follow-up: incorporating the content from the workshop into your project and ensuring there’s momentum and progress. Sometimes she doesn’t even need to be a member of the group, such as in the case of a consultant stepping in to mediate a dispute. 10 meeting facilitation techniques to improve your skills Most skilled facilitators - just like most anyone who excels in any art, science, or sport - are made through study and practice. After instruction in game theory and design strategy, participants will put theory into practice, first using the Collaborative Game Design Canvas™ to analyze an existing game and then using it to design their own games. Make sure that all the participants have a clear understanding of their next steps, and that they know how their tasks play into the bigger picture. Here are more of our top online facilitation training workshops that we can also do at your site and in-person. By Lindsay Scott July 30, 2020. Workshops will introduce tools and techniques for facilitating group discussion, ideas, and activities. Loading... Unsubscribe from musicbaby81? Workshops can be quite intense but after you’ve had some time to rest and re-energize, it’s time to pick up where you left off and carry on with the process. How to facilitate a successful workshop in 18 simple steps, While getting everyone on the same page is a good start, you’ll also want to be able to measure the success of the workshop afterwards. The best facilitators know how to pick and choose the right skills and methods for any situation, which often happens ... Howspace is based on 20 years of change management consulting experience. But that’s okay. Once everybody is settled in, it’s time to go around the room and complete a check-in. Similarly to the Gurteen Knowledge Cafe, the approach is designed to get authentic dialogues started. Present facilitation methods and techniques. Because even with the best laid plans, the workshop might take a completely different turn from what you may have expected. An effective facilitator helps a group accomplish a goal, such as understand or solve a problem, explore opportunities, define requirements, make decisions, or other objectives. You can help groups reflect on a shared experience in a way that builds understanding and spurs coordinated action while avoiding unproductive conflict. You’ll have to make sure that people stay on topic for the most part but you’ll also want to keep an open mind about unexpected topics, as they may actually prove to be really valuable. Participatory Facilitation Techniques 2 Technique How to apply in meetings Card Sorting is a way of gathering and organizing ideas that draws on the knowledge of the whole group. Facilitating Groups Part I: Facilitation Theory This is the fourth part in the series of tools that I have found useful in my role as Agile Coach – Effective Facilitation. Throughout the day, make sure that all the participants are seen and heard. Paint the big picture and communicate progress, After the workshop, the participants should understand two things: 1) the big picture, 2) their role in getting there. Facilitation Tools & Techniques. Facilitation is concerned both with workshop content and workshop execution. The Innovative Facilitator: Innovate how you facilitate and respond to new challenges with creativity and innovation. By putting stinky fish (fears and anxieties) on the table, participants begin to relate to each other, become more comfortable sharing, and identify a clear area for development and learning. What should the participants do afterwards? With Government Forums and workshops, transparency and being time efficient is also key. Are they excited about the workshop or did they have a terrible time dropping off their kids in the morning? To be able to use different facilitation techniques. Training Outputs: - Experience in planning and preparing a training workshop - Techniques and skills for a lively and positive atmosphere during a training workshop - Experience in the processes of providing a training session (e.g. It is an effective technique to facilitate getting teams aligned about their goals, values and purposes, and help team members find their role on the team. Similar to 25-to-10, each participant reflects on a question and writes one idea on a card or post-it (you can allow people to generate more than one card). Set realistic expectations and make sure that everyone in the room knows what’s expected of them going forward. It’s amazing (and not surprising) that a 10 minute coffee break can recharge the energy in the room. However, the goal doesn’t have to be numeric or even a binary “yes or no” type of question. Try to understand who the participants are, what their group dynamic is like, and how you can best match the workshop to their knowledge. 19.5.2017. Audiovisual evidence of the surroundings will help the participants connect with their tasks afterwards. No strings attached, no credit card required. Psst! Team Review Workshop is an activity ready-made for any team meeting. Useful guide to developing and running participatory workshops. Hint: Instead of only relying on text-based documentation, pictures and videos are a great way to document the findings. Seven key skills of workshop facilitation - Duration: 9:12. An often overlooked part of workshop facilitation is scheduling breaks. Workshop Facilitation Techniques are practical applications of the principles and concepts of group dynamics, behavioral psychology, and communication science essential to facilitate progress and success. If you stand up and talk for three hours, you're just giving a lecture – not facilitating a workshop. Many of these skills are used in other leadership and management activities, such as coaching or mentoring. Your Values is an exercise for participants to explore what their most important values are. After the workshop, the participants should understand two things: 1) the big picture, 2) their role in getting there. Facilitating Groups is a series of workshop topics designed to help people better facilitate events and meetings so that participants learn, are engaged and get more accomplished. It is possible for every voice to be heard while simultaneously sifting for insights and shaping new direction. Participatory Techniques Limited offers facilitation, research/ consultancy, and training, using the Technology of Participation (ToP™) approach. It helps you build a shared understanding within a team about what is working well, areas in need of improvement and areas of opportunity. But the real measure of success is how effectively the data captured is … Even though you think you can do it on the first workshop day by adding extra buffer time, we found it to be less disruptive to the workshop’s workflow to just do it beforehand. However, the problem with this approach is that the ownership of what’s been said and done during the day will move from the group to the facilitator. By making sure that every single one of the participants has anchored some personal meaning to the process, you’re likely to see much better results. Workshop Facilitation Techniques & Design Program. Design. The problem with anything that requires creative thinking is that it’s easy to get lost—lose focus and fall into the trap of having useless, open-ended, unstructured discussions. My Favourite Facilitation Tools – The Essential 6. GroupMap is a digital facilitation tool that creates collaborative, interactive workshops. type of question. Remember to also share the purpose and goal of the workshop, so that they’ll be able to recognize whether or not their discussions throughout the day will help you achieve the shared goal. Instead, the facilitator is in charge of the meeting process – “how” the meeting will progress through the agenda topics. Box in the series of tools that I have found useful in the facilitation tools for meeting and facilitation and... There ’ s time for the PMO be more focused and aligned understanding and spurs coordinated action while unproductive. Participants through practical and fun exercises to create a balanced agenda that will support participants. Because it ’ s momentum and progress to improve meeting and workshops to new heights start... Answering all questions workshop facilitation techniques agree or disagree with the participants to of people to feel calm, energetic, relaxed! Are considered: directive, collaborative, interactive workshops ” the meeting will through... 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